1

NAME

The Association shall be called the  RICHINGS PARK RESIDENTS’ ASSOCIATION.

 

2

OBJECTS

The objects of the Association shall be:-

 

  1. The promotion of the welfare and interests of its members, and the community as a whole.
  2. To make contact with other organised bodies when desirable on matters of common interest.

 

3

MEMBERSHIP

Members shall be adults residing in any of the roads set out in the schedule hereto.
Applications for membership shall be submitted to the Committee.

4

SUBSCRIPTION

The subscription, to be set by the Committee, shall be due on the 1st April each year and cover the entire household.

5

VOTING

No member whose subscription is more than six months in arrears shall be entitled to vote, hold office or receive the benefits of the Association.

6

DEFAULT

Any member whose subscription is more than one year in arrears shall cease to be a member of the Association, but the Committee shall have the power to reinstate such a member on any future date at their discretion.

7

PRESIDENT

The Committee shall have the power to elect a President of the Association who shall serve for a period of two years. The President shall be a member of the Association but not a current member of the Committee.  The President may be invited to take the Chair at any General Meeting during his term of office.

8

COMMITTEE

i.  A Committee of eleven members shall be elected by the Annual General Meeting in accordance with the following provisions:-

a.               Elected members of the Committee shall serve for a period of two years.

b.              Six members shall retire in a year of even date, and five members in a year of odd date.

c.               A ballot shall be taken to fill the vacancies on the Committee.

d.              Retiring members shall be eligible for re-election.

 

ii.  The Committee shall meet within 14 days of the Annual General Meeting and shall elect from among its members a Chairman, Vice Chairman, Honorary Secretary and Honorary Treasurer, in accordance with the following provisions:

 

  1. Officers of the Association shall serve for a period of two yars, except as provided below.

b.       The Chairman and Honorary Treasurer shall retire in a year of odd date, and the Vice-Chairman and the Honorary Secretary in a year of even date.

c.        If an officer ceases ot be a member of the Committee, the office held shall thereupon become vacant.

d.       The Committee shall have the power to fill any vacant office and to appoint a member of the Association to fill any vacancy on the Committee except as provided in para i. of this rule.  Officers so appointed shall serve until their retirement becomes due under ii. b., so long as they remain members of the Committee.  Committee members so appointed shall serve until the date on which the member replaced was due to retire.

e.        Retiring officers shall be eligible for re-election.

 

iii.  The Committee shall have the power to co-opt not more than two persons who shall be either members of the Association or non-members who, by virtue of their position on outside bodies and their interest in the welfare of Richings Park, may help to serve the Association.  Such co-opted members shall serve until the Annual General Meeting following their co-option.  These shall serve as non-voting members of the Committee.

 

iv.  Committee meetings shall generally be monthly, but there shall be no less than ten per annum.

 

v.   At the request of any three members of the Committee the Secretary shall convene a meeting within 14 days.  A quorum of the Committee shall consist of 5.

 

vi.   A statement of the individual attendances of members of the Committee shall appear in the Annual Report of the Committee to be presented at the Annual General Meeting.

 

9

GENERAL

The Annual General Meeting shall be held during the month of April and other General Meetings may be held as the Committee shall determine.  A General Meeting shall be called by a notice affixed to the Association’s notice board not less than 20 days before the date of the meeting.  A notice of meeting and agenda shall be delivered to members of the Association not less than 10 days before the date of the meeting.

 

Upon receipt of a requisition for a Special General Meeting signed by not less than 40 members, setting forth the objects of such a meeting, the Secretary shall within 14 days set a date for the same. No business shall be transacted other than that for which the meeting was called, and the provisions of the previous paragraph with regard to notice shall apply.

 

10

HONORARY SECRETARY

The Secretary shall attend the meetings, enter to minutes, resolutions, etc., and  conduct the correspondence.  He or she shall send Notice of the Agenda to members of the Committee to reach them not less than 24 hours before any Committee meeting. 

 

11

HONORARY TREASURER

The Treasurer shall keep a register containing the name and address of each member, pay all accounts under the discretion of the Committee, and prepare a Balance Sheet for each Annual General Meeting.  All cheques shall be signed by two of the three authorised signatories, namely the Chairman, the Vice-Chairman and the Honorary Treasurer.

 

12

EXPENDITURE

No expenditure shall be incurred except by resolution of the Committee.

 

13

ACCOUNTS

The Accounts shallbe duly audited prior to the Annual General Meeting by an Auditor who shall be elected at the Annual General Meeting to serve for two years, and be eligible for re-election.

 

14

GENERAL

Any member requiring the assistance or advice of the Association shall forward in writing a statement of his case to the Secretary who shall place it before the Committee.

 

Suggestions in writing are invited from members, who should notify the Secretary.

 

15

RULES

No new rule shall be adopted nor any alteration or addition to the Rules be made except at the Annual General Meeting.  Notice of any proposed alteration, amendment or new Rule shall be given in writing to the Secretary by 31st March preceding the Annual General Meeting, and the notice convening such General Meetings shall set out the proposed alteration, amendment or new Rule.

 

The Committee shall have the power to refuse membership to an applicant and to expel any member of the Association who, in its opinion, has acted in a manner prejudicial to the interest of the Association.  Before a member can be expelled he or she shall be invited to attend a meeting of the Committee to explain or defend his or her action.

 

16

 

In the event of the dissolution of the Association any property or funds remaining after payment of all liabilities shall be returned pro-rata to the then existing members.

 

 

SCHEDULE

 

Bathurst Walk

The Poynings

 

Bathurst Close

The Ridings

Somerset Way

St Leonard’s Walk

Richings Way

Thorney Mill Road

Main Drive

St James’ Walk

(to County boundary)

North Park

Syke Cluan

Thorney Lane South

Old Slade Lane

Syke Ings

Wellesley Avenue

 

APPENDICES TO THE RULES OF THE ASSOCIATION.

 

Appendix A  - Trusts                                                                                                                                          Accepted AGM 1985

 

  1. The Committee may engage the Association in Trusteeship where the interests of Richings Park cannot be otherwise better served and where such engagement is within the competence of the Association.  If the Committee is not in agreement on a proposed Trust, a General Meeting shall be called (as under Rule 9 – except that written submissions shall be acceptable from members unable to attend).

  2. The Committee, for the Association, shall be empowered to appoint 2 Trustees for the property of the Association (other than cash which shall be under the control of the Treasurer).  In matters concerning the Trust Trustees shall be ex officio Members of the Committee.

  3. Such property shall be vested in the Trustees to be dealt with by them as the Committee shall from time to time direct by Resolution (of which an entry in the Minutes shall be conclusive evidence).

  4. The Trustees shall be indemnified against risk and expense out of Association Property.

  5. The Trustees shall hold office until death or resignation or until removed from office by a Resolution of the Committee who may for any reason which may seem sufficient to a majority of them present and voting at any meeting remove any Trustee or Trustees from the office of Trustee.

  6. If by reason of any such death resignation or removal it shall appear necessary to the Committee that a new Trustee or Trustees shall be appointed or if the Committee shall deem it expedient to appoint an additional Trustee or additional Trustees the Committee shall by Resolution nominate the person or persons to be appointed the new Trustee or Trustees.

  7. For the purpose of giving effect to such nomination the President if holding office or the Chairman when the office of President is vacant is hereby nominated as the person to appoint new trustees of the Association within the meaning of section 36 of the Trustee Act 1925 and he shall by deed duly appoint the person or persons so nominated by the Committee as the new trustee or Trustees of the Association and the provisions of the Trustee Act 1925 shall apply to any such appointment.  Any statement of fact in any such Deed of Appointment shall in favour of a person dealing bona fide and for value with the Association or the Committee be conclusive of the fact so stated.


Appendix B – Barclay’s Corner Trust                                                      Amended at AGM 1985 for acceptance at AGM 1986

 

                     i.            The Trust Comprises freehold title to land situated at the north west corner of the junction of Bathurst Walk and Wellesley Avenue – of 45 feet frontage to Bathurst Walk and 75 feet return on Wellesley Avenue – and numbered BM 63547 in H.M. Land Registry.

                    ii.            By Transfer of 3rd December 1979 Barclays Bank conveyed the land to Mr John Kenyon and Mr Donald King as Trustees for Richings Park Residents’ Association.

                  iii.            By Resolution of 16th April 1984  the Committee of the Association nominated 2 Trustees from the Committee.  By Resolution at the Annual General Meeting of 23rd April 1985, it was decided that the Trustees must not be Members of the Committee except ex officio.
By resolution of the Committee of 9th July 1985 change was accordingly effected.

                  iv.            The Trustees Shall be Charged to preserve ‘Barclays Corner’ as conveyed as an open space in its entirety.  Such preservation shall only be modified or changed by unanimous decision of the Committee, provided that after due notice given to Members of the Association (as indicated in Appendix A. i.) two thirds of them have agreed.

                   v.            The Trustees Shall Not be Charged with the upkeep of the land in respect.


May it be noted that these Appendices may in no way

be altered or set aside except by Resolution at an Annual

General meeting as stipulated in the Rules of the Association

that such Resolution shall not be held to negate the provisions

of Appendix B. iv.